Automation

Tell us the job you’re tired of doing.

If a task in your business happens the same way every week, there may be a way to automate it. You explain the problem in plain words. We work out what is possible and give you a written quote before anything is built.

Describe your problem Try the demo
You bring
The problem
Technical knowledge
None needed
Before any build
Feasibility check
Price
Quoted per project

Interactive demo

One enquiry, from your website to your phone.

Request a quote
Reply by

Thanks, Aoife.

Your enquiry has been sent to Oakline Joinery.

Service
Kitchen
Town
Dundalk
Reply by
WhatsApp

  1. The customer fills in a short form on your website. Every enquiry arrives complete and in the same format, day or night. The customer fills in a short form on your website. Every enquiry arrives complete and in the same format, day or night.

  2. Simple rules tag the service and area and add the enquiry to your job list. Nothing is retyped. The same rules file it. AI also reads the message and adds a one-line summary to the job.

  3. A reply from your own template goes to the customer straight away, with their name and service filled in. AI drafts a more personal reply from what they wrote. It waits for your approval before anything is sent.

  4. A short alert reaches your phone with who, what, where and how they want to hear back. The alert reaches your phone with the AI summary, so you know what the job is before you call.

Job list Waiting for an enquiry
  • Ciarán WardrobesCo. Louth Quoted
  • Máire RepairsCo. Meath Booked
AutomationsAlways on
  • New website enquiryAdd to job list
  • New website enquirySend template replyDraft reply for approval
  • New website enquiryNotify owner
  • AI assistSummarise the message

Fill in the form and press Send enquiry to watch it arrive.

New enquiry Website form · 09:41
Name
Aoife
Service
Kitchen
Town
Dundalk
Reply by
WhatsApp
Message
Hi, we would love a new kitchen before the summer. Could someone call out to measure up?
Job list 3 open
  • Aoife Kitchen Co. Louth New Aoife wants someone to measure up before the summer.
  • Ciarán WardrobesCo. Louth Quoted
  • Máire RepairsCo. Meath Booked
To Aoife · WhatsApp Sent automatically Draft · needs your OK

Hi Aoife, thanks for contacting Oakline Joinery about a new kitchen. We have your enquiry and will be in touch shortly.

Hi Aoife, thanks for getting in touch about a new kitchen in Dundalk. We can arrange a visit to measure up and talk through the options. We will check what is possible before the summer. Which days suit you best?

Oakline Joinery

Jobs · now

New enquiry: Kitchen

Aoife · Dundalk · prefers WhatsApp

Aoife wants someone to measure up before the summer.

Illustration with a fictional business. Nothing you type leaves this page: it is not sent, stored or tracked.

Rules follow fixed instructions and behave the same way every time. AI assist is optional: it helps with free-text messages, and anything it drafts can wait for your approval. In this demo the AI step is simulated.

Illustrations

What it could look like.

The demo follows one enquiry. The four examples below apply the same idea to other everyday jobs. They are illustrations; a real solution is designed around how your business works.

Illustration Managing customer enquiries

Enquiries arrive by phone, email, Facebook and WhatsApp — and some get missed.

Today

  1. Messages land in four different places
  2. Details are scribbled down or kept in your head
  3. Replies wait until the evening
  4. Some enquiries slip through

A possible solution

  1. Every enquiry lands in one list
  2. The customer gets an instant “we’ve got it” reply
  3. You get a tidy summary with their details
  4. A reminder if one hasn’t been answered

Illustration Organising and assigning jobs

Jobs are organised on paper, by text and from memory.

Today

  1. Job details scattered across texts and notes
  2. Ringing around to see who is free
  3. Staff unsure of the address, time or what’s needed
  4. No clear record of what has been done

A possible solution

  1. Each job is created once, with all the details
  2. Assigned to the right person in a couple of taps
  3. The team gets the address, time and notes on their phone
  4. Status updates as each job is completed

Illustration Reducing repetitive paperwork

The same quotes, forms and reports get typed out again and again.

Today

  1. The same details typed into quotes, invoices and reports
  2. Copying between spreadsheets and documents
  3. Mistakes creep in from retyping
  4. Evenings spent catching up

A possible solution

  1. Details entered once
  2. Quotes and reports drafted from your own templates
  3. Everything comes to you to check before it is sent
  4. Files saved in the right place, named the same way

Illustration Automating routine admin

Reminders, follow-ups and updates that someone has to remember to send.

Today

  1. Remembering to send appointment reminders
  2. Chasing unpaid invoices by hand
  3. Updating the same information in several places
  4. Pulling the weekly numbers together manually

A possible solution

  1. Reminders go out on schedule
  2. Polite payment follow-ups are sent for you
  3. Update once, and it changes everywhere it’s needed
  4. A weekly summary lands in your inbox

How it works

You explain. We do the legwork.

Your part is the first step. Nothing is built until you have approved a written quote.

  1. 01

    You explain the problem

    Your part

    In plain words, by form, phone or WhatsApp. That is all you need to do to get started.

  2. 02

    We investigate

    We look at how the job is done today and the tools you already use, and explore possible solutions.

  3. 03

    Feasibility check

    You find out whether it can be done, whether it is worth doing, and about any running costs.

  4. 04

    Written quote

    A fixed price and a clear scope. Nothing is built until you approve it.

  5. 05

    Build and handover

    We build it, test it with you and show you how it works.

Describe your problem

What to expect

Built around your business.

  • Works with what you have

    Where possible, a solution connects to the tools you already use.

  • Costs up front

    Any third-party software and its running cost is named before you decide anything.

  • You stay in control

    You decide what happens automatically and what comes to you to check first.

Automation can be part of a new website or a project on its own. See website packages

Questions

Good to know.

Do I need to know anything about technology?

No. Describe the job the way you would to a new member of staff. Working out the technical side is our part.

How much does automation cost?

Every business works differently, so each project is quoted individually. After the feasibility check you get a written quote for the specific solution before anything is built.

What if my problem cannot be automated?

Then we will tell you, along with anything simpler that might help. You are not committed to anything until you approve a quote.

Will I have to pay for other software?

Sometimes a solution relies on a third-party service. If so, you are told what it is and what it costs before you decide.

Automation

What’s taking up your time?

A short description is enough to start. We come back with any questions, then a feasibility check and a written quote.

Describe your problem